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The Recorder's Office handles all of the documents that pertain to land in Aitkin County as it is sold, mortgaged, leased, or anything else that people want to do with their property. This office receives, records and secures documents and answers many questions relating to Real Estate Transactions (both Abstract and Torrens), State and Federal Tax Liens, Hospital Liens, Vital Statistics (Birth and Death Records for Aitkin County), Military Discharges, and Notary Public Licensing. The Aitkin County Recorder's Office is located on the main floor of the Courthouse between the Treasurer's Office and the Land Department.

Information on:

• Passport applications and renewals

• Zip codes

• Post office locations and hours of operation

• Mailing costs

• General information about mail and tracking packages

Recorder's office provides permanent account of real property and other official records and vital human events, both historic and current. Available services:

• Issuance of certified copies of birth and death certificates filed in Minnesota

• Online Marriage Licenses

• Issuance of Marriage License

• Issuance of certified copies of marriage license files in Brown County

• Notary Services

• Filing of Notary Commissions and Ordination Credentials

• Passport Photos

• Passport Agents to assist with a new application or a renewal

• Title services: including Abstracting (creating new or continue abstracts); O and E Reports; and Tract Searches (30-year, 40-year, and gap searches)

• Genealogy Records Request Form

• Landshark - Access Land Records through the Internet

• Records federal and state tax liens

• Records real estate documents

• Records federal abstracts of judgment

• Records Uniform Commercial Code

• Records military discharges

• Approves divisions of property records plats

• Records registered land records

• Issues passports, visas, matricula consulars (official ID)

• Notary public

• Provides birth, death, and marriage certificates

• Birth certificates

• Death certificates

• Marriage licenses

• Passports

• Voter registration

• Absentee ballots

• Election information

Cottage Grove Service Center

• Birth certificates between 1900 - present
• Death records between 1997 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos

Forest Lake License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Headwaters Service Center

• Birth certificates between 1900 - present
• Death records between 1997 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos

Stillwater License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Washington County Government Center

• Beer/liquor licenses and permits
• Birth certificates between 1870 - present
• Death certificates between 1870 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit

Woodbury License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• New resident motor vehicle registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Woodbury Service Center

• Marriage certificates and licenses
• Notary commission registration
• Passports, passport cards, and photos
• Park permit

• Preschool programs (creative, recreational, and socialization) for children ages 3 - 5 including basketball, ballet dancing instruction, jazz dancing instruction, track and field, tennis, hiking, musical instrument instruction, and day camps

• Youth programs for children ages 6 - 12 including field trips, playgrounds with birthday parties, classes, fishing, and special events

• Teen programs for teens ages 13 - 17 such as field trips and special events

• Adult sports providing recreational league play for basketball, boot hockey, broomball, flag football, sand volleyball, soccer, softball, volleyball, and wiffleball

• Senior activities and recreational opportunities including bingo, craft projects, quilting group, book clubs, monthly potlucks and speakers, and field trips

• Family programs available to help parents and children explore and have fun as a family

• Banquet and meeting facilities available at Eagan Community Center

• Group fitness classes, running track, gymnasium, and weight training available at Eagan Community Center

• Ice hockey and public skating available at Eagan Civic Arena

• Retreat center available at Moonshine Park 1317 Jurdy Road

• Cartooning, ceramics, drawing, jewelry making, painting, and sculpting classes at Eagan Art House

• Fitness facility at Eagan Community Center

• Accepts passport applications

• Dog park at Thresher Fields Park 3200 Brochert Lane features open spaces and lake access. The area is fenced in and includes a separate area for smaller dogs.

• Adapted therapeutic sports programs for children ages 6 - 13 with autism and physical disabilities

• Cascade Bay Water Park

• Safety camp for children with information about fire safety, fire prevention, personal safety, and how to play it safe in everyday situations. Other day camps also available.

• Walking program

??- State wide births for 1935 and forward

• Real Estate documents filed here

• State and federal tax liens

• Discharge from the Armed Forces

• Torrens records

• Marriage Licenses

• Marriage Certificates

• Notaries

• Passports

• Birth & Death Records

• Well Certificates

Cottage Grove Service Center

• Birth certificates between 1900 - present
• Death records between 1997 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos

Forest Lake License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Headwaters Service Center

• Birth certificates between 1900 - present
• Death records between 1997 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos

Stillwater License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Washington County Government Center

• Beer/liquor licenses and permits
• Birth certificates between 1870 - present
• Death certificates between 1870 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit

Woodbury License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• New resident motor vehicle registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Woodbury Service Center

• Marriage certificates and licenses
• Notary commission registration
• Passports, passport cards, and photos
• Park permit

• The Clearwater County Recorder is custodial of all legal records pertaining to real estate, birth, death, marriage and notary public, Uniform Commercial Code (UCC), Central Notification System (CNS), and State and Federal Tax Liens and Military Discharges

• When acting as the Registrar of Titles, the Clearwater County Recorder reviews each document before recording to determine if the document will cloud title, similar to when an attorney examines an abstract for abstract property. When property is held in trust, estate, or is part of a court proceeding, the Examiner of Titles issues a Directive to the Registrar of Titles regarding how to proceed

Cottage Grove Service Center

• Birth certificates between 1900 - present
• Death records between 1997 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos

Forest Lake License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Headwaters Service Center

• Birth certificates between 1900 - present
• Death records between 1997 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos

Stillwater License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Washington County Government Center

• Beer/liquor licenses and permits
• Birth certificates between 1870 - present
• Death certificates between 1870 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit

Woodbury License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• New resident motor vehicle registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Woodbury Service Center

• Marriage certificates and licenses
• Notary commission registration
• Passports, passport cards, and photos
• Park permit

• Recording deeds, mortgages and approximately 400 different real estate documents, all of which are imaged/scanned in house. Responsibility for legal records of all real estate in the county is under the jurisdiction of this office

• Originating Certificates of Title conveying land under Torrens Land System

• Recording military service discharges and issuing certified copies

• Filing county officials bonds, oaths of office, and federal and state tax liens

• Recording bankruptcy documents, power of attorney, and farm names, Records all official plats

• Files government corners

• Responsible for all land records

• Record and store for archival purposes documents pertaining to real and personal property ownership

• Records date back to early 1900's

• Provides notary services

• Searches regarding property ownership

• Provides over 200 types of forms necessary to convey property ownership or interest

• Driver's license and ID's

• Fireworks permits

• Liquor licenses

• Passport books and cards

• Passport photographs

Responsible for the following services:

• Elections and voter registration

• Financial responsibilities

• Issuing licenses

• Property tax administration

• Passport administration

?- Record keeping

• Preschool programs (creative, recreational, and socialization) for children ages 3 - 5 including basketball, ballet dancing instruction, jazz dancing instruction, track and field, tennis, hiking, musical instrument instruction, and day camps

• Youth programs for children ages 6 - 12 including field trips, playgrounds with birthday parties, classes, fishing, and special events

• Teen programs for teens ages 13 - 17 such as field trips and special events

• Adult sports providing recreational league play for basketball, boot hockey, broomball, flag football, sand volleyball, soccer, softball, volleyball, and wiffleball

• Senior activities and recreational opportunities including bingo, craft projects, quilting group, book clubs, monthly potlucks and speakers, and field trips

• Family programs available to help parents and children explore and have fun as a family

• Banquet and meeting facilities available at Eagan Community Center

• Group fitness classes, running track, gymnasium, and weight training available at Eagan Community Center

• Ice hockey and public skating available at Eagan Civic Arena

• Retreat center available at Moonshine Park 1317 Jurdy Road

• Cartooning, ceramics, drawing, jewelry making, painting, and sculpting classes at Eagan Art House

• Fitness facility at Eagan Community Center

• Accepts passport applications

• Dog park at Thresher Fields Park 3200 Brochert Lane features open spaces and lake access. The area is fenced in and includes a separate area for smaller dogs.

• Adapted therapeutic sports programs for children ages 6 - 13 with autism and physical disabilities

• Cascade Bay Water Park

• Safety camp for children with information about fire safety, fire prevention, personal safety, and how to play it safe in everyday situations. Other day camps also available.

• Walking program

Oversees and manages:

• Elections: Administers the elections and voting process

• Passports: Applications are available for passports to be completed online or printed

• Property tax information and valuation

• Real Estate Recording: Locate and access information for records through Laredo/Tapestry, deed taxes, recording fees, property tax fraud, mortgage registration tax, real estate records, forms, real estate value, well certificates, and more

Mayor and City Council Building Department: Inspects buildings, provides permits for most building projects, and rental license; phone (218)504-5142 City Clerk's Office: Provides business licensing, cemetery information, dog licenses, passport, and rental information for Semer's park pavilion, Whiteside Park, and the Ely Rec Center. Economic Development Authority: Supports business, industry, and entrepreneurship and to open, grow and maintain a business in Ely. Election and voting information Fire Department: Provides fire service for the city; phone (218)365-3224 Planning and Zoning: Promotes and regulates development and reviews zoning requests Utility - Light and water: After Hour Utility Problem/Emergency (800)890-8713; utility billing phone (218)365-5900

• Preschool programs (creative, recreational, and socialization) for children ages 3 - 5 including basketball, ballet dancing instruction, jazz dancing instruction, track and field, tennis, hiking, musical instrument instruction, and day camps

• Youth programs for children ages 6 - 12 including field trips, playgrounds with birthday parties, classes, fishing, and special events

• Teen programs for teens ages 13 - 17 such as field trips and special events

• Adult sports providing recreational league play for basketball, boot hockey, broomball, flag football, sand volleyball, soccer, softball, volleyball, and wiffleball

• Senior activities and recreational opportunities including bingo, craft projects, quilting group, book clubs, monthly potlucks and speakers, and field trips

• Family programs available to help parents and children explore and have fun as a family

• Banquet and meeting facilities available at Eagan Community Center

• Group fitness classes, running track, gymnasium, and weight training available at Eagan Community Center

• Ice hockey and public skating available at Eagan Civic Arena

• Retreat center available at Moonshine Park 1317 Jurdy Road

• Cartooning, ceramics, drawing, jewelry making, painting, and sculpting classes at Eagan Art House

• Fitness facility at Eagan Community Center

• Accepts passport applications

• Dog park at Thresher Fields Park 3200 Brochert Lane features open spaces and lake access. The area is fenced in and includes a separate area for smaller dogs.

• Adapted therapeutic sports programs for children ages 6 - 13 with autism and physical disabilities

• Cascade Bay Water Park

• Safety camp for children with information about fire safety, fire prevention, personal safety, and how to play it safe in everyday situations. Other day camps also available.

• Walking program

• Serves as clerk to County Board and the administrative arm of the Board

• Responsible for maintaining historical records relating to Board actions

• Central personnel department for Courthouse structures

• Coordinates negotiations, recruits new employees, administers exams and provides in-service training programs

• Purchasing of office supplies, furnishings, maintenance of gas pumps and county administration interests

• Responsible for overall maintenance of the Courthouse facility and maintenance staff

Responsible for calculating, collecting, and distributing taxes for the county, cities, townships, and school districts. Also calculates the county payroll and employee benefits; administers and maintains the election system; issues various types of licensing, such as:

• Birth and death certificates

• Game and fish / DNR licenses

• Marriage license

• Motor vehicles titles and registration

• Passports

Collection of:

• Real Estate Taxes - Mobile Home Taxes - Personal Property Taxes - Severed Mineral Taxes Provides - Deed Taxes - Real Estate and Property Tax information Disperses Checks for: - Cities - Towns - Schools - Payroll - Commissioners Warrants All County monies are collected here - Marriage Licenses - Passport information

Cottage Grove Service Center

• Birth certificates between 1900 - present
• Death records between 1997 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos

Forest Lake License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Headwaters Service Center

• Birth certificates between 1900 - present
• Death records between 1997 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos

Stillwater License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Washington County Government Center

• Beer/liquor licenses and permits
• Birth certificates between 1870 - present
• Death certificates between 1870 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit

Woodbury License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• New resident motor vehicle registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Woodbury Service Center

• Marriage certificates and licenses
• Notary commission registration
• Passports, passport cards, and photos
• Park permit

Cottage Grove Service Center

• Birth certificates between 1900 - present
• Death records between 1997 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos

Forest Lake License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Headwaters Service Center

• Birth certificates between 1900 - present
• Death records between 1997 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos

Stillwater License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Washington County Government Center

• Beer/liquor licenses and permits
• Birth certificates between 1870 - present
• Death certificates between 1870 - present
• Marriage certificates and licenses
• Notary commission registration
• Park permit

Woodbury License Center

• Disability license plate and certificates
• Game and fish licenses
• Marriage certificates and licenses
• Notary commission registration
• New resident motor vehicle registration
• Park permit
• Passports, passport cards, and photos
• Snowmobile licenses
• Watercraft licenses

Woodbury Service Center

• Marriage certificates and licenses
• Notary commission registration
• Passports, passport cards, and photos
• Park permit